HR & Operations Coordinator
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About this role
The Operations Manager plays a critical role in ensuring the smooth, efficient day-to-day functioning of the organization. This position provides comprehensive administrative and operational support while coordinating key human resources functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment while maintaining discretion and professionalism.
This is a part-time temporary position. The pay range for this role is between $40-$45hr and remote. Candidates must be able to commit to 3 days per week.
Key Responsibilities
Administrative & Operations Support
- Draft, review, and prepare professional written materials including emails, memoranda, reports, invoices, and internal documentation.
- Coordinate meetings by scheduling, preparing agendas, and capturing notes, action items, and follow-ups as needed.
- Maintain and organize internal records, shared drives, and document management systems to ensure accessibility and compliance.
- Manage incoming communications by triaging messages, routing inquiries, and summarizing key information for stakeholders.
- Oversee vendor relationships and subscription services, including tracking renewals, managing contracts, and coordinating payments.
- Maintain organizational records, including financial and operational documentation, in collaboration with leadership and external vendors.
- Coordinate travel arrangements and maintain accurate expense records when required.
- Support the execution of special projects and cross-functional operational initiatives as assigned.
Human Resources Coordination
- Support recruitment, hiring, and onboarding processes for employees and contractors, including coordinating logistics, preparing materials, and maintaining records.
- Maintain and organize personnel files and HR documentation in compliance with organizational standards.
- Assist with administration of employee benefits and related processes.
- Draft and manage contractor and vendor agreements under the direction of leadership.
- Assist in developing, updating, and maintaining internal policies, procedures, and documentation.
- Support coordination and administration of the annual performance review process.
Required Qualifications
- Demonstrated experience in administrative, operations, or project coordination roles.
- Strong written and verbal communication skills with a high level of professionalism.
- Excellent organizational, time management, and multitasking abilities.
- Proficiency with office productivity tools (e.g., Google Workspace, Microsoft Office, or similar platforms).
- Ability to handle highly sensitive and confidential information with discretion.
Preferred Qualifications
- Experience working with nonprofit organizations, media organizations, or mission-driven teams.
- Familiarity with HR and payroll platforms such as Rippling (or similar systems).
Key Competencies
- Strong attention to detail and process orientation
- Ability to prioritize and manage competing demands
- Proactive problem-solving and critical thinking skills
- High level of integrity and confidentiality
- Collaborative and team-oriented mindset
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